Privacy of Student Records - Family Educational Rights and Privacy Act (FERPA)


The policy of the College is to protect and distribute a student’s educational records, including, but not limited to any personally identifiable information in accordance with the federal Family Educational Rights and Privacy Act.  A summation of the policy follows here; to view the policy in entirety, refer to the "Notices" section of the Garrett College Catalog.

Student Rights

The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment, helps protect the privacy of student records.  The intent of the Legislation is to protect the rights of students and to ensure the privacy and accuracy of education records.  The Act applies to all institutions that are the recipients of federal funding. The College’s Family Educational Rights and Privacy policy is published annually in the College Catalog.  There are four basic rights afforded students:

1.  The right to inspect and review the student's education records within 45 days of the day the College receives a request for access.

2.  The right to request the amendment of the student's education records that the student believes is inaccurate.

3.  The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

A detailed discussion of these rights, including specific instructions on how students may execute these rights, can be found in the Garrett College Catalog.

Directory Information

FERPA defines “directory information” as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.  Directory information may be released at the discretion of the College unless a student files a request to prevent their disclosure.  A detailed discussion of directory information and the process for non-disclosure, is available in the Garrett College Catalog.

Notice to Reflect Possible Federal and State Data Collection and Use

As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which education records and personally identifiable information (PII) contained in such records - including your Social Security Number, grades, or other private information - may be accessed without student consent.  The U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program.  These authorities may also grant access to researchers performing certain types of studies.  In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.  Review the complete Annual Notice in the Garrett College Catalog.