Privacy of Student Records
Family Educational Rights & Privacy Act (F.E.R.P.A.)
Privacy Act (F.E.R.P.A.)
The policy of the College is to protect and distribute a student’s educational records, including, but not limited to any personally identifiable information in accordance with the federal Family Educational Rights and Privacy Act. A summation of the policy follows here; to view the policy in entirety, refer to the "Notices" section of the Garrett College Catalog
- The right to inspect and review the student's education records within 45 days of the day the College receives a request for access.
- The right to request the amendment of the student's education records that the student believes is inaccurate.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that F.E.R.P.A. authorizes disclosure without consent.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of F.E.R.P.A..
A detailed discussion of these rights, including specific instructions on how students may execute these rights, can be found in the Garrett College Catalog.
FERPA defines "directory information" as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information may be released at the discretion of the College unless a student files a request to prevent their disclosure. A detailed discussion of directory information and the process for non-disclosure, is available in the Garrett College Catalog.
Notice to Reflect Possible Federal and State Data Collection and Use
As of January 3, 2012, the U.S. Department of Education's F.E.R.P.A. regulations expand the circumstances under which education records and personally identifiable information (PII) contained in such records - including your Social Security Number, grades, or other private information - may be accessed without student consent. The U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. These authorities may also grant access to researchers performing certain types of studies. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems. Review the complete Annual Notice in the Garrett College Catalog.
Parents Guide FERPA
(Family Educational Rights & Privacy Act)
Q: My son is under 18, can i access his records?
A: Only with his written authorization. At the college level, regardless of the student's age, the right to access student records belongs solely to the student.
Q: How can I get a copy of my student's grades?
A: The easiest way to receive information about your student's grades, billing statement, or class schedule is to directly ask the student. Students have 24/7 access to the College's Student Portal where they can print out their grades, unofficial transcripts, financial statements, and schedules.
Q: Will I be notified if my student is put on academic probation or dismissal?
A: Only with written authorization can this information be shared with anyone other than the student. A student's academic standing is evaluated at the close of the Fall and Spring semester; talk with your student, ask the student to print his or her unofficial transcript so you can discuss his or her progress toward degree completion.
Q: Will I be notified of any student conduct issues or disciplinary actions?
A: Student conduct is administered through the Office of Student Life and students are encouraged to openly share and discuss any and all conduct issues with their parents. Although the College will not routinely notify you of conduct offenses, the law does allow the College, at its discretion, to disclose to parents any violation of the use or possession of drugs or alcohol by students under twenty-one.
Q: How does my daughter authorize me to access her records?
A: Students who wish to share their educational records may complete a "Student Information Release" form by visiting the Business Office or the Office of Records and Registration.